Integrating with Kortivity
This guide covers:
Connecting Kortivity to Pin
- Navigate to Settings -> ATS Integration and select Kortivity from the list.Β
- Enter your API URL of your Kortivity instance, username and password in the fields.Β You can find the API URL in the web address bar. By default itβs https://k7y.app.
- After entering this information, the integration will be connected.
Syncing candidates to Kortivity
To sync candidates from each job in Pin to a specific job in Kortivity:
- Go to Job Settings -> Position Details.
- Scroll to the ATS Integration section.
- Choose when to sync candidates by selecting one of the following triggers:
- Never
- Contact information is found
- They receive their first message
- They reply to an email
- They reply to an email and are interested
- Select the Kortivity job you want to sync candidates to.
Once you've selected your preferred trigger, Pin will automatically update the settings and sync candidates to the selected job in Kortivity based on the chosen trigger.
Reminder: Youβll need to set up the syncing for each job you want to send from Pin to Kortivity in the Position Details tab within the Job Settings.We recommend setting up the job sync before adding candidates to Outreach. This ensures candidates sync correctly to the job without issues.
If you prefer not to sync candidates to a job, you can still set up a trigger and leave the job field empty.
When candidates sync to Kortivity
Once the selected trigger occurs, candidates will sync to Kortivity within a few minutes.
For example: if you choose the trigger βExport candidates when contact information is foundβ, the candidate will automatically sync to Kortivity a few minutes after being added to Outreach.
Checking if a candidate synced to Kortivity
To confirm if a candidate has synced to Kortivity, you can open their profile in Pin. If you see the Kortivity logo, this means that theyβve been successfully synced. Clicking the logo will take you directly to their profile in Kortivity.
Manually syncing a candidate to Kortivity
If the candidate hasnβt synced yet:
- Select the candidate in Pin.
- Click βExport to ATSβ.
- Choose the Kortivity job you want to sync the candidate to, then click βExportβ to complete the sync.
- After exporting, refresh the page, and you should now see the Kortivity logo appear on their profile.
Important:
- Once a candidate has synced to Kortivity, their contact information cannot be re-synced. If some information did not sync, youβll need to manually update that candidateβs profile in Kortivity.
- The "Export to ATS" button only works for candidates who havenβt already synced to Kortivity. If an integration was connected after the selected trigger, Pin wonβt retroactively sync those candidates. In that case, use the "Export to ATS" button to sync them over.
Candidate data synced to Kortivity
The following candidate data will sync to Kortivity from Pin:
- Full name
- Phone number
- LinkedIn profile URL (synced to Personal URL field)
- Location (city, state, country)
- Current and previous roles
- Education
- If the candidate was sourced from Pin
- Which team member sourced the candidate
How Pin checks for duplicates in Kortivity
Pin runs a check before syncing whenever a candidate is added to Outreach to prevent duplicate profiles. For Kortivity, duplicates are checked against:
- Email address
- LinkedIn URL
If a match is found on either field, Pin will not create a new candidate profile in Kortivity.
Add Kortivity candidates to Pin
To add Kortivity candidates to Pin, export them from Kortivity as a CSV, then upload that file to the relevant job in Pin. To avoid import errors, you can download and use Pinβs CSV template, and ensure your column headers and data formats match the template. You can download the CSV template here.
Note: The βATS Candidatesβ search filter is not supported on Kortivity. The only way to add Kortivity candidates to Pin is via CSV import.