---
title: Integrating with Stardex
slug: integrating-with-stardex
icon: ⭐
docTags: 
createdAt: 2025-05-07T19:31:17.225Z
---

This guide covers:

::::VerticalSplit{layout="middle"}
:::VerticalSplitItem
- [Connecting Stardex to Pin](https://docs.pin.com/integrating-with-stardex#connecting-stardex-to-pin)
- [Syncing candidates to Stardex](https://docs.pin.com/integrating-with-stardex#syncing-candidates-to-stardex)
- [When candidates sync to Stardex](https://docs.pin.com/integrating-with-stardex#when-candidates-sync-to-stardex)
- [Checking if a candidate synced to Stardex](https://docs.pin.com/integrating-with-stardex#checking-if-a-candidate-synced-to-stardex)
:::

:::VerticalSplitItem
- [Manually syncing a candidate to Stardex](https://docs.pin.com/integrating-with-stardex#manually-syncing-a-candidate-to-stardex)
- [Candidate data synced to Stardex](https://docs.pin.com/integrating-with-stardex#candidate-data-synced-to-stardex)
- [How Pin checks for duplicates in Stardex](https://docs.pin.com/integrating-with-stardex#how-pin-checks-for-duplicates-in-stardex)
- [Add Stardex candidates to Pin](https://docs.pin.com/integrating-with-stardex#add-stardex-candidates-to-pin)
:::
::::

***

# Connecting Stardex to Pin

1. Navigate to **Settings -> ATS Integrations** and **select Stardex** from the list. 
2. **Enter your Stardex API key** in the API key field. You can find your API key in Stardex by navigating to **Settings -> Integrations -> API Access.**
3. After entering your API key, the integration will be connected.

![](https://api.archbee.com/api/optimize/JtqPsvk-s0xQ7dgMBVpor/e-y915MTLrztu5E-Wiy5K_image.png)

![](https://api.archbee.com/api/optimize/JtqPsvk-s0xQ7dgMBVpor/B3iTXtBZ6DkHrPJr66hBp_image.png)

***

# Syncing candidates to Stardex

To sync candidates from each job in Pin to a specific job in Stardex: 

1. Go to **Job Settings -> Position Details**.
2. Scroll to the **ATS Integration** section.
3. Choose when to sync candidates by selecting one of the following triggers:
   - Never
   - Contact information is found
   - They receive their first message
   - They reply to an email
   - They reply to an email and are interested
4. Select the Stardex job you want to sync candidates to. 

Once you've selected your preferred trigger, Pin will automatically update the settings and sync candidates to the selected job in Stardex based on the chosen trigger.

![](https://api.archbee.com/api/optimize/JtqPsvk-s0xQ7dgMBVpor/-QxfZnEfSa12Usdb0286b_image.png)

:::hint{type="warning"}
**Reminder:** You’ll need to **set up the syncing for each job** you want to send from Pin to Stardex in the Position Details tab within the Job Settings. We recommend **setting up the job sync** **before adding candidates to Outreach**. This ensures candidates sync correctly to the job without issues.

If you prefer not to sync candidates to a job, you can still set up a trigger and leave the job field empty.
:::

***

# When candidates sync to Stardex

Once the selected trigger occurs, candidates will sync to Stardex within a few minutes.

For example: if you choose the trigger “Export candidates when contact information is found”, the candidate will automatically sync to Stardex a few minutes after being added to Outreach.

:::hint{type="info"}
Currently, when a candidate is synced from Pin to Stardex, their record in Stardex will be "Sourced".
:::



***

# Checking if a candidate synced to Stardex

To confirm if a candidate has synced to Stardex, you can open their profile in Pin. If you see the Stardex logo, this means that they’ve been successfully synced. Clicking the logo will take you directly to their profile in Stardex.

![](https://api.archbee.com/api/optimize/JtqPsvk-s0xQ7dgMBVpor/MVjYfLoKZ2fRCOrbjA6EL_image.png)

***

# Manually syncing a candidate to Stardex

If the candidate hasn’t synced yet:

1. Select the candidate in Pin.
2. Click **“Export to ATS”**. 
3. Choose the Stardex job you want to sync the candidate to, then** click “Export” **to complete the sync.
4. After exporting, refresh the page, and you should now see the Stardex logo appear on their profile.

![](https://api.archbee.com/api/optimize/JtqPsvk-s0xQ7dgMBVpor/ygpYUjAO3QMBBv0WOmeRO_image.png)

![](https://api.archbee.com/api/optimize/JtqPsvk-s0xQ7dgMBVpor/MIiEMqI5p4BHETkIsjDFX_image.png)

:::hint{type="warning"}
**Important:** 

- Once a candidate has synced to Stardex, their contact information cannot be re-synced. If some information did not sync, you’ll need to **manually update** that candidate’s profile in Stardex.
- The **"Export to ATS" button **only works for candidates who haven’t already synced to Stardex. If an integration was connected after the selected trigger, Pin won’t retroactively sync those candidates. In that case, use the "Export to ATS" button to sync them over.
:::

***

# Candidate data synced to Stardex

The following candidate data will sync to Stardex from Pin:

1. Full name
2. Email
3. Phone number
4. LinkedIn profile URL 
5. Location (city, state, country)
6. Current role

***

# How Pin checks for duplicates in Stardex

Pin prevents duplicate candidate profiles by running a check before syncing. For Stardex, duplicates are checked against:

- **Email address**
- **LinkedIn URL**

If a match is found on either field, Pin will not create a new candidate profile in Stardex.

***

# Add Stardex candidates to Pin

To add Stardex candidates to Pin, export them from Stardex as a CSV, then upload that file to the relevant job in Pin. To avoid import errors, you can download and use Pin’s CSV template, and ensure your column headers and data formats match the template. You can download the CSV template [here](https://docs.google.com/spreadsheets/d/1G4YFId8ym0uaO4yAohala9Zchi790U0KWTF4WAX5N9g/edit?usp=sharing). 

:::hint{type="info"}
**Note:** The “ATS Candidates” search filter is not supported on Stardex. The only way to add Stardex candidates to Pin is via CSV import.
:::