Integrating with Bullhorn
This guide covers:
Creating API username and password
To connect Pin with Bullhorn, youβll first need to reach out to Bullhorn's Support team to create an API username and password.
Connecting Bullhorn to Pin
- Navigate to Settings -> ATS Integration and select Bullhorn from the list.Β
- Enter your Bullhorn API username and password in the fields.Β
- After entering your API username and password, the integration will be connected.
Syncing candidates to Bullhorn
To sync candidates from each job in Pin to a specific job in Bullhorn:
- Go to Job Settings -> Position Details.
- Scroll to the ATS Integration section.
- Choose when to sync candidates by selecting one of the following triggers:
- Never
- Contact information is found
- They receive their first message
- They reply to an email
- They reply to an email and are interested
- Select the Bullhorn job you want to sync candidates to.
Once you've selected your preferred trigger, Pin will automatically update the settings and sync candidates to the selected job in Bullhorn based on the chosen trigger.
Reminder: Youβll need to set up the syncing for each job you want to send from Pin to Bullhorn in the Position Details tab within the Job Settings.We recommend setting up the job sync before adding candidates to Outreach. This ensures candidates sync correctly to the job without issues.
If you prefer not to sync candidates to a job, you can still set up a trigger and leave the job field empty.
When candidates sync to Bullhorn
Once the selected trigger occurs, candidates will sync to Bullhorn within a few minutes.
For example: if you choose the trigger βExport candidates when contact information is foundβ, the candidate will automatically sync to Bullhorn a few minutes after being added to Outreach.
Checking if a candidate synced to Bullhorn
To confirm if a candidate has synced to Bullhorn, you can open their profile in Pin. If you see the Bullhorn logo, this means that theyβve been successfully synced. Clicking the logo will take you directly to their profile in Bullhorn.
Manually syncing a candidate to Bullhorn
If the candidate hasnβt synced yet:
- Select the candidate in Pin.
- Click βExport to ATSβ.
- Choose the Bullhorn job you want to sync the candidate to, then click βExportβ to complete the sync.
- After exporting, refresh the page, and you should now see the Bullhorn logo appear on their profile.
Important:
- Once a candidate has synced to Bullhorn, their contact information cannot be re-synced. If some information did not sync, youβll need to manually update that candidateβs profile in Bullhorn.
- The "Export to ATS" button only works for candidates who havenβt already synced to Bullhorn. If an integration was connected after the selected trigger, Pin wonβt retroactively sync those candidates. In that case, use the "Export to ATS" button to sync them over.
Candidate data synced to Bullhorn
The following candidate data will sync to Bullhorn from Pin:
- Full name
- Phone number
- LinkedIn profile URL (synced to Personal URL field)
- Location (city, state, country)
- Current and previous roles
- Education
- If the candidate was sourced from Pin
- A Pin generated resume PDF
How Pin checks for duplicates in Bullhorn
Pin runs a duplicate check before syncing whenever a candidate is added to Outreach to prevent creating duplicate profiles. For Bullhorn, duplicates are checked against:
- Email address
- LinkedIn URL
If a match is found on either field, Pin will not create a new candidate profile in Bullhorn.
Add Bullhorn candidates to Pin
To add Bullhorn candidates to Pin, export them from Bullhorn as a CSV, then upload that file to the relevant job in Pin. To avoid import errors, you can download and use Pinβs CSV template, and ensure your column headers and data formats match the template. You can download the CSV template here.
Note: The βATS Candidatesβ search filter is not supported on Bullhorn. The only way to add Bullhorn candidates to Pin is via CSV import.