Integrating with Stardex
This guide covers:
Connecting Stardex to Pin
- Navigate to Settings -> ATS Integrations and select Stardex from the list.Β
- Enter your Stardex API key in the API key field.Β You can find your API key in Stardex by navigating to Settings -> Integrations -> API Access.
- After entering your API key, the integration will be connected.
Syncing candidates to Stardex
To sync candidates from each job in Pin to a specific job in Stardex:
- Go to Job Settings -> Position Details.
- Scroll to the ATS Integration section.
- Choose when to sync candidates by selecting one of the following triggers:
- Never
- Contact information is found
- They receive their first message
- They reply to an email
- They reply to an email and are interested
- Select the Stardex job you want to sync candidates to.
Once you've selected your preferred trigger, Pin will automatically update the settings and sync candidates to the selected job in Stardex based on the chosen trigger.
Reminder: Youβll need to set up the syncing for each job you want to send from Pin to Stardex in the Position Details tab within the Job Settings. We recommend setting up the job sync before adding candidates to Outreach. This ensures candidates sync correctly to the job without issues.
If you prefer not to sync candidates to a job, you can still set up a trigger and leave the job field empty.
When candidates sync to Stardex
Once the selected trigger occurs, candidates will sync to Stardex within a few minutes.
For example: if you choose the trigger βExport candidates when contact information is foundβ, the candidate will automatically sync to Stardex a few minutes after being added to Outreach.
Currently, when a candidate is synced from Pin to Stardex, their record in Stardex will be "Sourced".
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Checking if a candidate synced to Stardex
To confirm if a candidate has synced to Stardex, you can open their profile in Pin. If you see the Stardex logo, this means that theyβve been successfully synced. Clicking the logo will take you directly to their profile in Stardex.
Manually syncing a candidate to Stardex
If the candidate hasnβt synced yet:
- Select the candidate in Pin.
- Click βExport to ATSβ.
- Choose the Stardex job you want to sync the candidate to, then click βExportβ to complete the sync.
- After exporting, refresh the page, and you should now see the Stardex logo appear on their profile.
Important:
- Once a candidate has synced to Stardex, their contact information cannot be re-synced. If some information did not sync, youβll need to manually update that candidateβs profile in Stardex.
- The "Export to ATS" button only works for candidates who havenβt already synced to Stardex. If an integration was connected after the selected trigger, Pin wonβt retroactively sync those candidates. In that case, use the "Export to ATS" button to sync them over.
Candidate data synced to Stardex
The following candidate data will sync to Stardex from Pin:
- Full name
- Phone number
- LinkedIn profile URL
- Location (city, state, country)
- Current role
How Pin checks for duplicates in Stardex
Pin prevents duplicate candidate profiles by running a check before syncing. For Stardex, duplicates are checked against:
- Email address
- LinkedIn URL
If a match is found on either field, Pin will not create a new candidate profile in Stardex.
Add Stardex candidates to Pin
To add Stardex candidates to Pin, export them from Stardex as a CSV, then upload that file to the relevant job in Pin. To avoid import errors, you can download and use Pinβs CSV template, and ensure your column headers and data formats match the template. You can download the CSV template here.
Note: The βATS Candidatesβ search filter is not supported on Stardex. The only way to add Stardex candidates to Pin is via CSV import.